Privacy overview / WordPress plugins
DigixData Service Hours privacy and data
Publisher: DigixData. Applies to Free version 0.1.0. Effective date: 2026-11-10.
Records held on your WordPress site
Administrators enter or import volunteer names or identifiers, optional email addresses, completed-service dates, whole minutes, program and optional award references, activity descriptions and stable source IDs. Three plugin-owned InnoDB tables hold entries, explained corrections/void reasons and times, coordinator WordPress user IDs, saved report headers and captured copies of matching entries. Options store the schema version, installation status and uninstall preference. This workflow supports single-site WordPress; multisite activation remains paused without Service Hours tables or workflow routes.
Uploads, access and documents
CSV uploads are processed in the request's temporary upload storage, never executed or retained by the plugin. A preview contains the uploaded records in the authenticated administrator's browser until it is closed or navigated away from. The signed, administrator-bound preview expires after 15 minutes. The plugin does not put files in the Media Library or create a permanent upload repository. Your WordPress host can separately retain request logs or backups under its own practices.
All plugin screens, mutations, saved reports, printable sheets and CSV downloads require the administrator capability and protected requests. Detail and summary CSV are staged privately before download and reconciled to the same saved snapshot. Printable sheets are authenticated HTML for the browser's Print / Save as PDF function; signature lines are blank. Downloads, printed or signed originals and later sharing create copies controlled by the site operator. The plugin has no public intake, volunteer account, external account, email delivery, telemetry, external HTTP request, scheduled job or payment provider.
Retention, corrections and privacy requests
Entries are retained until explicit privacy erasure or opted-in uninstall. Corrections retain the original, the reason and its replacement link; voiding is not erasure. Captured reports preserve their original copied records despite later corrections. WordPress personal-data export matches supplied volunteer email addresses and includes report copies; matching coordinator accounts receive their activity metadata. Email-based erasure removes matching entries and entire saved reports containing them, and anonymizes matching coordinator user IDs. Removing a whole report also removes its other captured rows; surviving source entries remain available for a new report.
Administrators can explicitly erase individual entries and their affected reports when no matching email is present. Personal details embedded in activity text, organization names or correction reasons may need separate review by the site operator. Email matching does not discover every person mentioned in free text. DigixData cannot retrieve or erase the organization's database. The plugin is not a tamper-proof audit system and does not independently verify attendance, grant eligibility, certification, payroll or monetary value.
Deactivation and uninstall
Deactivation and default uninstall retain records and settings. An administrator may explicitly enable deletion of all three Service Hours tables and its settings on uninstall. Back up or export what you need first. Native WordPress content, users and unrelated jobs are preserved. Copies in downloads, prints, signed originals, hosting backups or other tools remain outside plugin erasure.
Software license and support
Free version 0.1.0 is licensed under GPLv2 or later as included in its package. No premium edition, checkout or license service is offered. Website copyright restrictions do not limit rights granted by that software license; trademark rights remain separate.
For volunteer data requests contact the WordPress site operator. For product/privacy questions or private security reports, contact support@digixdata.com. Share versions and synthetic reproduction steps, never volunteer records, signatures, database dumps, credentials or unredacted CSV. Public support posts are visible to others. Website visits and support contact follow the privacy overview.